Last updated: June 2026
Talent Agent (“we,” “our,” or “the platform”) is an AI-native career platform. Candidates build a structured profile from their resume and other sources, turn it into a Talent Passport, and use AI tools - Career Intelligence reads, a Resume Builder, Cover Letters, and a private assistant - to navigate their job search. This Privacy Policy explains what data we collect, why we collect it, and how it is used.
As of June 2026, the candidate experience is live. The recruiter-side platform - marketplace matching, recruiter outreach, and the application pipeline - is on the waitlist and launches soon. This policy already describes how that recruiter-facing data flow will work when it goes live; sections marked “Coming soon” do not apply to today’s product but are included so you can review them in advance.
By using Talent Agent, you agree to the practices described in this policy. If you do not agree, please do not use the platform.
Account information
When you create an account, we collect your name, email address, and password. For candidates who complete onboarding, we also collect role preferences, experience level, and availability.
Candidate profile and Talent Passport data
You build a structured professional profile - work history, skills, education, career goals, preferences, and supporting evidence - that powers your Talent Passport. This data is provided voluntarily and can be updated or removed at any time.
Source documents
Resumes and other documents you upload, and content imported from sources you connect (LinkedIn, GitHub, etc.), are stored to populate and refresh your profile. GitHub-derived analysis is held in a separate, isolated module and never silently merges into your main skills list - you must explicitly opt in to copy any of it into your profile.
Sharing and visibility settings
When you create a private Talent Passport share link, we store the link configuration (which sections to include, what to mask, expiration, label) and an access log so you can see when each link was last used. Your visibility preferences (pause profile, hide from current employer, anonymous preview, require intro approval) are stored to govern how your profile is surfaced once recruiter-side discovery is live.
Recruiter and company data (Coming soon)
Recruiters will provide information about their organization and the roles they post, including job titles, requirements, compensation ranges, and location. Company profile information may be visible to candidates as part of job listings.
Feedback and product signals
When you use the “Was this helpful?” thumbs on an AI-generated block or send us a note from the Help Center, we store your rating, any comment, the page you were on, and your account ID so we can follow up. We use this to improve the product.
Usage and interaction data
We collect data on how users interact with the platform - including pages visited, features used, and actions taken - to improve the platform experience and to keep AI outputs grounded in real usage.
Communications
Messages sent through the platform (once recruiter messaging is live) are stored and may be reviewed for safety, support, and quality purposes. Your AI assistant chats are stored on your account and are visible only to you.
Talent Agent uses third-party AI providers (currently OpenAI) to power core features - extracting a structured profile from your resume, generating Career Intelligence reads, drafting tailored resumes and cover letters, and powering your assistant. To do this, we send relevant data to the provider, including the text of uploaded resumes and your structured profile fields. We do not upload your original files (PDFs, DOCXs) to the provider; we extract their text within our own systems first.
Under our agreements with these providers, your data is not used to train AI models, is not sold, and is not used for any purpose other than processing your request for us. Providers may retain submitted data for a limited period (up to 30 days) for security and abuse monitoring, after which it is deleted. AI-generated outputs are advisory and decision-support tools, and do not by themselves determine hiring outcomes.
We do not sell your personal data to third parties.
Today (candidate-only): your profile is not shared with employers, with other candidates, or with anyone outside your account. The only outbound disclosures come from things you initiate - generating a Passport share link and sending it to a specific recipient, exporting a resume or cover letter, or using your assistant.
Coming soon (recruiter platform): when the recruiter side launches, your structured profile will be evaluated against published roles - subject to your visibility settings. Recruiters will see anonymized profile data and a fit score; your name and contact details will be shared only after both you and the recruiter have explicitly opted in. If you’ve enabled “Require intro approval”, even an explicit opt-in from the recruiter goes to you for approval before identity is revealed.
We may share data with service providers who help operate the platform - including cloud infrastructure (Google Cloud), AI providers (OpenAI), email delivery, and payment processing - under appropriate data processing agreements. These providers process data only to perform services for us and are contractually bound not to use it for their own purposes.
We may also disclose data when required by law, or to protect the rights, safety, and integrity of the platform and its users.
When you generate a private Passport share link, the link is the only way in: it is not indexed by search engines (we set X-Robots-Tag: noindex), not surfaced anywhere public in the product, and pages served from it set Cache-Control: no-store to discourage caching. You decide which sections appear, whether to mask contact details and compensation, and when the link expires. You can revoke any link at any time; revocation takes effect immediately.
We retain your data for as long as your account is active or as needed to provide the service. You may request deletion of your account and associated data at any time. Some data may be retained in aggregate or anonymized form after account deletion. Data sent to our AI providers for processing is subject to those providers’ limited retention windows (up to 30 days for abuse monitoring) and is not retained by them to train their models.
To exercise any of these rights, contact us at privacy@usetalentagent.com.
We use industry-standard security measures to protect your data, including encryption in transit (HTTPS/TLS with HSTS enforced) and at rest (AES-256), access controls, and regular security reviews. Two-factor authentication (TOTP) is available from account settings. No system is completely secure, and we encourage users to use strong passwords and protect their account credentials.
We may update this Privacy Policy as the platform evolves. When we make material changes - including when the recruiter-side platform goes live - we will notify users via email or a prominent notice on the platform. Continued use of the platform after changes take effect constitutes acceptance of the updated policy.
Questions about this policy or how your data is handled can be directed to privacy@usetalentagent.com.